Address:
Shafter Recreation & Park District
700 E. Tulare Ave.
Shafter, CA 93263
Phone:
661-746-3303

Enterprise System Catalog:

Vendor and product:
Intuit, Quickbooks
System purpose:

Accounting/Bookkeeping

Categories/types of data:

Vendor information/Accounts Payable
Banking Information (deposits/checks written)
Employee Payroll Information
Sponsorships


Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Word
System purpose:

Create forms, manuals, letters, schedules
To keep track of pay date memos

Categories/types of data:

maps, field locations, questionnaires, office forms, rentals, legal documents, sport rules, policies

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Excel
System purpose:

To track first and last names. birth dates, and names of parents' (if applicable) of registrants
To track expenditures, sick hours, vacation hours

Categories/types of data:

customer contact information
inventories
logs

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
RecDesk, Shafterrecreation.recdesk.com
System purpose:

Collect contact information (name. phone numbers, addresses)
Online registration
Invoice Creation

Categories/types of data:

customer contact information

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Streamline, Website
System purpose:

Provide sports programs' and other events' information (registration dates, cost, description, location)
Provide board meeting agendas and minutes
Provide forms to rent facilities or become sponsors

Categories/types of data:

customer contact information
sports and events locations
billing information

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Dropbox, Inc, Dropbox
System purpose:

Stores all documents created by Shafter Recreation

Categories/types of data:

customer contact information, forms, financial information,

Dept./primary custodian:
Not applicable
Frequency of collection:
On demand (automated)
Frequency of update:
On demand (automated)
Vendor and product:
Zoom Video Communications, Zoom.us
System purpose:

To record Shafter Recreation & Park District regular and special board meetings
To communicate with non-board members (e.g., business planning, business meetings)

Categories/types of data:

video and audio recordings
Communication

Dept./primary custodian:
Not applicable
Frequency of collection:
Every month
Frequency of update:
Every month
Vendor and product:
GoDaddy, Email & Microsoft 365
System purpose:

Grants us the email domain "shafterrecreation" .com for office employees to utilize
Gives us access to different types of Microsoft 365 applications (online apps, desktop apps, onedrive storage)

Categories/types of data:

Email domains, passwords, recovery emails, employee names, billing information

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed